In order to board any international carrier travelling to the Schengen Area, nationals of visa-free countries will be required to bear a valid ETIAS to be checked prior to embarkation. Since the objective of the ETIAS is gathering information to facilitate migration-related decisions, the online application will be straightforward, taking about 10 minutes to complete.

The ETIAS Application Form

All Canadian passport holders will have to fill an online form with personal data as well as respond to a questionnaire concerning criminal records, travel history, relevant medical conditions and other relevant information. They should also specify the Member State of arrival in which their ETIAS will be registered into, making sure to enter the Schengen Zone from that particular country. Finally, they should use a Credit or Debit card to pay the ETIAS Visa application processing fee – noting that Canadians under 18 or above 70 years-old are exempt from payment.

Once the ETIAS Visa application is submitted, the information will be cross-checked with that of other international organizations before a decision is made. The estimated processing time will range from only a few minutes up to a maximum of 96 hours. If accepted, the authorization will be valid for 3 years from the date of issue or until the registered passport expires. The ETIAS Visa will work as a multi-entry authorization, allowing Canadian visitors (with the sole purpose of tourism) to stay in any of the countries of the Schengen Area for up to 90 days in every 180 days. Despite bearing a valid ETIAS the final decision comes down to the border officer at the given port of entry.

Application Process

The ETIAS Application Process

The application for an ETIAS visa will be done online, via the official website (to be announced). When requesting an ETIAS, every applicant will be subject to the same process which should be done at least 3 days (72 hours) before departure – however, the earlier the better. All travellers are urged to provide only true information and refrain from adapting answers for the sake of a better chance of approval. Any false declarations will ultimately lead to a refusal of the ETIAS application and entry into the Schengen Area. Applicants are also prompted to review the information after each step, ensuring that all data is accurate and there are no spelling mistakes.

As part of an ETIAS application the main set of information will regard:

  • Personal Data
  • Travel History / Travel Itinerary
  • Criminal Records
  • Health Status
  • Payment and Contact Information

ETIAS Waiver Notification

    Once submitted, the application will be verified by the ETIAS system to evaluate if the traveller poses any migration, public health or security risk to the European Community. The ETIAS data will then be automatically crossed with data from other international bodies – such as Interpol and European Border and Coast Guard – in order to determine the existence (or not) of a security threat and subsequently the acceptance or refusal of the authorization. If approved, the ETIAS will be sent via email; otherwise, the applicant will receive an email informing the reasons why the authorization has been denied.

    In case there are issues with the ETIAS application, the process will be carried out manually by an ETIAS agent of the Member State in question, who may inquire for more information. When provided with the info, the authorities will have a period of up to four weeks from the initial request to make a decision. If the ETIAS application is denied, the traveller has the option to appeal.

    For those who have been granted an ETIAS, it is advisable to print at least 2 copies of the document and have it handy throughout the duration of the trip. Also, it is important to bear in mind that an ETIAS can be revoked at any point during its 3-year-validity, so it is up to each traveller to check whether their authorization is still valid prior to boarding.

    Document Requirements

    The main requirement for ETIAS eligibility is that the traveller is a national from one of the countries currently in the Schengen visa-waiver agreement. In the case of Canadians, this is simply proved by bearing a valid Canadian passport. Since the ETIAS application will be done online, there is no need to post any documents, only have a scanner or camera to digitalize and attach copy when required.

    Before applying for an ETIAS, travellers are also required to have the following documents handy:

    • A Canadian passport valid for at least 6 months from the date of applying;
    • An e-mail address and phone number as well as other contact information;
    • A Credit or Debit to pay the processing fee – except applicants under 18 or over 70 years old;

    All information documents must be updated and accurate since, in some cases, the applicant may be required to provide further details to verify the data submitted.

    ETIAS application checklist

    Personal information

    • Family birth name
    • First name(s)
    • Gender
    • Birthplace and date of birth
    • Email address
    • Phone number
    • Residential address
    • Parents’ First/Surname

    Passport information

    • Citizenship
    • Country issuing the passport
    • Issue date
    • Expiry date

    Health self-assessment

    • Questions regarding most recent pre-existing medical conditions

    Criminal self-assessment

    • Questions relating to prevailing/pending charges

    Travel information

    • Carrier name
    • First entry Member State
    • Date of entry

    Payment information

    • Credit card type
    • Number
    • Holder name
    • Expiry date
    • Security number
    ETIAS Application Checklist

    ETIAS Application Fees

    The last part of the registration process is the payment of the ETIAS application fees. The ETIAS visa waiver payment is required to be able to submit and process the application. Payment can be made with a debit or credit card.

    Once payment is completed, the evaluation of the ETIAS application will be done by the ETIAS system. The applicant will receive a notification via email upon the approval of the ETIAS application.

    In cases when payment is declined for the ETIAS application, the process will be put on hold. To avoid delays or inconveniences, it is important for applicants to ensure that funds in the card used for payment are sufficient. Stable internet connection is also essential to facilitate smooth completion of transactions made online.

    When declined payments occur, applicants should also contact their bank especially those:

    1. who have made the submission outside their country of origin
    2. with unusual payment as compared to existing account pattern
    3. with limits set and require changes

    Do you have questions about the ETIAS application process? Contact us.